Microsoft Access

MS-Access : Objective Questions (MCQs)

1. Modules are
a. a selection of commands used to automate repetitive tasks
b. programs written in Visual Basic
c. Object tabs
d. A group of records
Correct Answer: a

2. APPEND command is used to
a. Add Record to the start of active database file
b. Add record to the start of active database file and starts full screen data entry
c. Add record to the end of database file
d. Add record to the end of active database file and starts full screen data entry
Correct Answer: d


3. Append from command is used to
a. Adds records from a file
b. Add records from a variable
c. Add records from stock
d. Add records from information in an array
Correct Answer: d


4. Examples of centralized multi-user databases are
a. Airline reservations and other national global booking systems,
b. Barclays’ Bank customer accounts
c. Supermarket stock control, organ donor database, client database
d. None of above
Correct Answer: a

5. New record is added using
a. Append record from browse menu
b. Append record into from browse menu
c. Add record from edit menu
d. All of above
Correct Answer: a

6. When a customer makes an online hotel booking, the database is updated in
a. Batch mode
b. Pseudo real-time
c. 2 days
d. All of above
Correct Answer: b


7. What is the name for match between the words or phrases being searched and the items found in an electronic database?
a. Bug
b. Hit
c. It
d. Default
Correct Answer: b

8. A database that contains tables linked by common fields is called a
a. Centralized database
b. Flat file database
c. Relational database
d. None of above
Correct Answer: c

9. DBMS is
a. Collection of data
b. Set of programs to access those data
c. Set of programs to update those data
d. All of above
Correct Answer: d

10. COPY STRUCTURE command is used to
a. Copy contents of an active database to a new file
b. Copy all records of an active database to disk
c. Copy contents of an active database to disk
d. Copy structure of an active database to a new file
Correct Answer: d

11. COUNT command is used to
a. Count the number of data fields in an active database file
b. Count the number of data files which are active
c. Count the records which are updated
d. Count the number of records in an active database file
Correct Answer: d

12. What is the term to ask the computer to put information in order numerically or alphabetically
a. Crop
b. Report
c. Sort
d. Organize
Correct Answer: c

13. The raw facts are called ….
a. Data
b. Programs
c. Commands
d. Responses
Correct Answer: a

14. What term refers to a collection of related information?
a. Database
b. List
c. Outline
d. Record
Correct Answer: a

15. A form that is used to collect data in a structured manner for entry to a database is called a
a. Database deign form
b. Systems flowchart
c. Data capture form
d. None of above
Correct Answer: c

16. The use of integrated collections of database records and files for data storage and processing. Select the best fit for answer:
a. Database management approach
b. DBMS uses
c. Database administrator
d. Query language
Correct Answer: d

17. A DBMS allows you to create, interrogate, and maintain a database, create reports, and develop application programs, select the best fit answer
a. Database management approach
b. DBBMS uses
c. Database administrator
d. Query language
Correct Answer: d

18. A specialist in charge of the database of an organization select the best fit for answer
a. Database management approach
b. DBMS uses
c. Database administrator
d. Query language
Correct Answer: b

19. This DBMS feature allows users to easily interrogate a database. Select the best fit for answer
a. Database management approach
b. DBMS uses
c. Database administrator
d. Query language
Correct Answer: c

20. Presents data in a way similar to an excel spreadsheet
a. Datasheet view
b. Design view
c. Print preview
d. Layout preview
Correct Answer: c
MS-Access Multiple Choice Questions - Set 2 for objective exam
41. Which command is used for inserting records
a. INSERT
b. ADD
c. Both of above
d. None of above
Correct Answer: a

42. Query is a statement requesting for
a. Insertion of information
b. Deletion of information
c. Update of information
d. Retrieval of information
Correct Answer: d

43. The activity of a file
a. Is a low percentages of number of records added or deleted from a file
b. If high, reduces processing efficiency for sequential and non sequential files
c. Is a measure of the percentage of existing records updated during a run
d. Refers to how closely the files fit into the allocated
Correct Answer: a

44. Which statement is not valid about indexing?
a. it stores the index fields
b. it stores the corresponding record number
c. it maintains the alphabetically order
d. it duplicate the database file
Correct Answer: d

45. Devices that could be used to input data into a database are
a. Keyboard, fax roller ball
b. Mouse, keyboard, monitor
c. Mouse, keyboard, touch screen
d. None of the above
Correct Answer: c

46. Which command is used for sorting
a. list
b. browse
c. index
d. sort
Correct Answer: c

47. List command is used to get
a. List of database contents
b. List of database contents
c. List of variables used in database file
d. None
Correct Answer: a

48. A field that uniquely identifies a record is called a
a. Main field
b. Header
c. Key field
d. None of above
Correct Answer: c

49. Corrupted index file is corrected using
a. Modifyindex
b. Recreateindex
c. Updateindex
d. Reindex
Correct Answer: d

50. the navigation buttons enable you to
a. move from record to record in a table or form
b. move from page to page in report
c. move from object in a database window
d. a and b
Correct Answer: d

51. Different levels of access are assigned to personnel records in the health and fitness by. Only the system manager is able to create delete or edit records. Certain other personnel are allowed to view all the records, whereas others are not permitted to view complete records. The levels of access are controlled by
a. Password
b. User id’s
c. Status
d. All of above
Correct Answer: a

52. you can switch back and forth between design and datasheet view by clicking the
a. queries object tab
b. switch command on the view menu
c. view button
d. select query title bar
Correct Answer: c

53. The table wizard
a. Quickly creates a default report
b. Displays a subset of the data in a database
c. Contains sample tables and fields you can use to create a table
d. Automatically edits your data as you enter it
Correct Answer: d
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54. the names, address, and account balance of all of your customers, select the best fit for answer
a. record
b. file
c. database
d. key field
Correct Answer: d
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55. an integrated collection of all of the data about your customers. Select the best fit for answer
a. Record
b. File
c. Database
d. Key field
Correct Answer: b
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56. An identification field in a record. Select the best fit for answer
a. Record
b. File
c. Database
d. Key field
Correct Answer: c
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57. What is part of database that holds all of the information about one item or subject?
a. Record
b. File
c. Query
d. Chart
Correct Answer: a
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58. What is a stored question about information in a database?
a. Record
b. Field
c. Report
d. Query
Correct Answer: d
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59. RDBMS stands for
a. Relational Database Management System
b. Relation Data Module System
c. Right Data Base Management System
d. None of the above
Correct Answer: a
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60. Pack command is used to
a. Remove records permanently
b. Remove records temporarily
c. Restore records permanently
d. Restore records temporarily
Correct Answer: a
MS-Access Multiple Choice Questions - Set 3 for objective exam
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21. ...... Is used to build and modify database objects and also to create new queries
e. Datasheet view
f. Design view
g. Print preview
h. Layout preview
Correct Answer: c
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22.  ,,,, shows the appearance and layout of a report, table or form in order to confirm what will be printed.
a. Datasheet view
b. Design view
c. Print preview
d. Layout preview
Correct Answer: b
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23. …. Examines a small portion or sample of your data ina a report before printing it.
a. Datasheet view
b. Design view
c. Print preview
d. Layout preview
Correct Answer: d
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24. which of the following is not a relational database?
a. dBase IV
b. 4th Dimension
c. FoxPro
d. Reflex
Correct Answer: d
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25. Records are deleted using
a. DELETE command followed by pack
b. DELETE command without pack
c. DELETE command followed by zap
d. DELETE  command without zap
Correct Answer: a
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26. you can enter data in a table in
a. design view
b. datasheet view
c. format view
d. a and c
Correct Answer: c
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27. Creating a data file means
a. Designing base and defining the structure of the database
b. Getting the information about database
c. Selecting data from database
d. Deleting data from database
Correct Answer: a
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28. in a large DBMS
a. each user can “see” only a small part of the entire database
b. each user can access every subschema
c. each subschema contains every field in the logical schema
d. all of the above
Correct Answer: a
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29. A number of computer systems are in operation at a large health and fitness gym. Identify which ones come under the terms of the Data Protection Act 1998
a. Equipment database, event calendar, dietary advice database
b. Restaurant bookings, payroll, sales purchase ledgers
c. Personnel database, client records
d. None of above
Correct Answer: c
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30. You want to keep track of addresses, phone numbers, parent/guardian names as well as class attendance, average and grades. Every so often you want to send reports home that select failing grades and excessive absenses. Which part of the Microsoft Office suit used in this course is best suited for this kind of information?
a. Excel
b. PowerPoint
c. Access
d. Word
Correct Answer: c
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31. Each individual data items of record is called a
a. Field
b. Data type
c. Comment
d. All of the above
Correct Answer: b
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32. large collections of files are called
a. fields
b. records
c. databases
d. file system
Correct Answer: b
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33. What term applies to a collection of related records in a database?
a. File
b. Layout
c. File
d. Field
Correct Answer: a
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34. This set of related data items is known as a
a. File
b. Record
c. Table
d.  None of the above
Correct Answer: b
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35. The framework for storing records in database is a
a. Form
b. Report
c. Query
d. Table
Correct Answer: c
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36. Which command is used to search the record that satisfies the specified criteria?
a. FOUND
b. SEARCH
c. GET
d. LOCATE
Correct Answer: a
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37. The data in a record is of the following types
a. four text fields and three numeric fields
b. two integer fields and five text fields
c. three te3xt fields and four numeric fields
d. none of above
Correct Answer: b
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38. A treelike structure of records in a database. Select the best fit for answer
a. Hierarchical database structure
b. Relational database structure
c. Multidimensional database structure
d. Sequential database access
Correct Answer: a
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39. what is the language used by most of the DBMSs for helping their users to access data?
a. High level language
b. Query language
c. SQL
d. 4GL
Correct Answer: a
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40. What is a largest collection of data stored in a computer? You might use this type of program to keep a record of all the friends in your address book.
a. Information Processing
b. Spreadsheet
c. Operating  system
d. Database
Correct Answer: d
MS-Access Multiple Choice Questions - Set 4 for objective exam
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61. Which command is used to replace
a. REPLACE
b. REPLACE ALL
c. Add record from edit menu
d. All of above
Correct Answer: c
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62. What is part of a database that holds only one type of information?
a. Report
b. Field
c. Query
d. Record
Correct Answer: b
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63. When using Access Database, use this feature to have Access select only certain records in the database to prepare form letters.
a. Report
b. Table
c. Query
d. Tools
Correct Answer: c
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64. Which commands are used to execute DOS commands in Dbase?
a. RUN
b. !
c. Both of above
d. None
Correct Answer: c
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65. All of the following terms are related to computerized databases except which one?
a. Search
b. Sort
c. Field names
d. Record grab
Correct Answer: a
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66. Memo field in database file is used to
a. Store lengthy number
b. Store images
c. Store audio files
d. Store long textual information
Correct Answer: d
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67. Applications that rely on databases are
a. Supermarket stock control, theater bookings and payroll
b. Accounts, online banking, PowerPoint presentations
c. Internet shopping, robotics, computer games
d. None of above
Correct Answer: a
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68. which of the following is not a Access database object
a. table
b. form
c. query
d. datasheet
Correct Answer: d
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69. Data owners must protect their data against corruption or loss. One sensible method to achieving this is to
a. Take regular backups
b. Keep a hardcopy printout of all data
c. Keep fingers crossed at all times
d. None of above
Correct Answer: a
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70. Facilities offered by databases are
a. The ability to store a large amount of data in a structured format, easy update, sort, query, production of reports
b. Easy editing, spell check, perform calculations, library of mathematical functions, replication
c. The ability to rotate images, copy and paste, fill scale
d. None of above
Correct Answer: a
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71. Users who store data about real people for marketing purposes must register the data and its potential use with
a. The computer misuse controller
b. The data protection controller
c. HM customs and excise
d. None of above
Correct Answer: b
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72. When you double click a query object, you open
a. The object in design view
b. The object in print preview
c. The result of the query
d. The underlying table on which the query is based
Correct Answer: b
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73. checks that are added to databases to detect unsuitable data on input are called
a. validation
b. verification
c. vegetation
d. none of above
Correct Answer: a
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74. Auto Report allows you to
a. View a subset of your data
b. Create a simple report
c. Create a data entry form
d. Enter records
Correct Answer: b
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75. Auto Form allows you to
a. View a subset of your data
b. Create a simple report
c. Create a data entry form
d. Enter records
Correct Answer: b
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76. The asterisk (*) is sometimes used in database queries. This character is then called a
a. Wildcard
b. Dummy
c. Ditto
d. All of the above
Correct Answer: a
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77. When performing a look-up operation using a form
a. You enter the search value into the form
b. You look at each form sequentially until you see the one you want
c. You type the key in an entry line, and the correct form is displayed
d. All of the above
Correct Answer: d
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78. Which custom date format displays the numeric day of the year when a date is entered?
a. YY
b. YYYY
c. Y
d. All of above
Correct Answer: c
Set 5
Collection of Multiple Choice Questions (MCQs) or Objective Questions from Microsoft Access (MS-Access)for Compute Jobs Exams like Computer Operator, Computer Engineer, Computer Officer and so on.
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1.      When you save an Access project, what file format do you use?
a.      .adp
b.      .xm.
c.      .mdb
d.      All of above
Correct Answer: a
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2.      Which of the following criterion would find records whose personality field does not equal “Nice”?
a.      <>Nice
b.      NOT Nice
c.      <>”Nice”
d.      IS NOT Nice
Correct Answer: c
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3.      According to the Access timeline on Microsoft.com, which version of Microsoft Access first included the Northwind Traders sample database?
a.      1.0
b.      2.0
c.      7.0 for Windows 95
d.      All of above
Correct Answer: a
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4.      Which version of Access first provided ODBC connectivity to Oracle database?
a.      1.1
b.      2.0
c.      97
d.      All of the above
Correct Answer: a
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5.      What was the largest database size allowed by Access 1.0?
a.      128 MB.
b.      256 MB
c.      512 MB
d.      None of above
Correct Answer: a
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6.      What is the maximum length of a text field can be?
a.      512 characters
b.      50 characters
c.      No limit
d.      255 characters.
Correct Answer: d
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7.      What is the maximum character field size you can set for a field that has a text data type?
a.      64
b.      255
c.      512
d.      All of above
Correct Answer: b
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8.      Which of the following fields would not make a suitable primary key
a.      A date field
b.      An invoice number
c.      An autoNumber field
d.      A customer’s social security number
Correct Answer: a
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9.      Auto reports can contain each of the following elements except:
a.      A detail section
b.      A page footer
c.      A group header
d.      All of the above
Correct Answer: c
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10.Need to see all the information from two tables on one form? Insert:
a.      A page break
b.      A subform
c.      A linked command button
d.      None of the above
Correct Answer: b
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11.What is the primary difference between a pivot table report and a cross tab query?
a.      A pivot table report can contain sums, counts, and averages while a cross tab query cannot.
b.      You can’t pivot a cross tab query
c.      A cross tab query lets you group similar items. A pilot table report does not
d.      None of above
Correct Answer: b
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12.The largest unit of a database is
a.      A record
b.      A field
c.      A subfield
d.      None of above
Correct Answer: b
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13.What’s the best Access object for an invoice you’ll mail to customers?
a.      A report
b.      A form
c.      A table
d.      All of the above
Correct Answer: a
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14.What is a Grouped Report?
a.      A type of report that can be generated by the Report Wizard
b.      A report that displays data that has been sorted in ascending or descending order
c.      A report that displays data grouped by fields you specify
d.      None
Correct Answer: c
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15.A(n) …., or command is the basic building block of a macro
a.      Action
b.      Expression
c.      Function
d.      Procedure
Correct Answer: a
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16.Which field allow to select items from drop down list?
a.      An OLE field
b.      A Memo Field
c.      A lookup Field
d.      A hyperlink field
Correct Answer: c
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17.What did the first Table Analyzer do?
a.      Analyze the data in a set of flat files and automatically create a relational database system from that information
b.      Provide a graphic way to design relational databases
c.      Automate process of connecting tables to SQL Server
d.      None
Correct Answer: a
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18.Pivot Table reports are good for:
a.      Analyzing large amounts of data
b.      Turning tables upside down
c.      Breaking spreadsheet data into multiple worksheet
d.      None of above
Correct Answer: a
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19.A report form
a.      Appears on the computer monitor during data entry
b.      Is used during report generation to format data
c.      Both a and b
d.      All of above
Correct Answer: b
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20.Which of the following columns can not be found in the macro design window?
a.      Arguments column
b.      Comment column
c.      Conditions column
d.      Actions column
Correct Answer: c
Set 6
Collection of Multiple Choice Questions (MCQs) or Objective Questions from Microsoft Access (MS-Access)for Compute Jobs Exams like Computer Operator, Computer Engineer, Computer Officer and so on.
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1.      The ascending order of a data hierarchy ios:
a.      Bit, byte, field, record, file, database
b.      Bit, byte, record, field, file, database
c.      Byte, bit, field, record, file, database
d.      Byte, bit, record, field, file, database
Correct Answer: d
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2.      A good query system
a.      Can accept English language commands
b.      Allows non-programmers to access information stored in a database
c.      Can be accessed only by data pressing professionals
d.      Both a and b
Correct Answer: b
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3.      How do you freeze a field a column or field in Microsoft Access?
a.      Click anywhere in the column and select Edit>Freeze Column form the menu
b.      Place an ice cube in the column
c.      Click anywhere in the column and click the freeze button on the toolbar
d.      Right click the column and select freeze columns from the shortcut menu
Correct Answer: d
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4.      Within Table Datasheet view, how can you display associated records from another table?
a.      Click the expand indicator (+) next to a record
b.      Double click the record.
c.      Apply the filter by form command
d.      None
Correct Answer: a
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5.      Which of the following is not a command to find specific word or phrases in a database?
a.      Click the find button on the toolbar
b.      Click the find button on the record navigation button area
c.      Press Ctrl+F
d.      Select Edit>Find from the menu.
Correct Answer: b
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6.      One of the type libraries that you can use to programmatically connect to Microsoft Access data is:
a.      Collaborative Data Objects
b.      ActiveX Data Objects
c.      Dynamic Data Interfaces
d.      None of the above
Correct Answer: b
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7.      The data in a Pivot Table report is categorized using:
a.      Column headings
b.      Items from the Pivot Table field list
c.      Header rows
d.      All of above
Correct Answer: b
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8.      Which of the following are common ways to enforce data validation when entering data into an Access form?
a.      Create an input mask to restrict the kind of value that can be entered in positions across the field.
b.      Define a validation rule for that field
c.      A and b
d.      none of the above
Correct Answer: c
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9.      The purpose of the Add-in Manager is to
a.      Create macros and automate data processing
b.      Add or remove data in an existing database
c.      Add or remove templates, macros, and wizards
d.      All of above
Correct Answer: c
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10.Sub-schema can be used to
a.      Create very different, personalized views of the same data
b.      Present information in different formats
c.      Hide sensitive information by omitting fields from the subschema’s description
d.      All of the above
Correct Answer: d
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11.If you are entering data in a form, a quick way to copy a value from the previous record is to press
a.      Ctrl+’
b.      F6
c.      Ctrl+D
d.      None of the above
Correct Answer: a
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12.what is the abbreviation used for a software package that permits the user to create, retrieve and maintain records in a database?
a.      DASD
b.      FMS
c.      EMMS
d.      DBMS
Correct Answer: d
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13.A repository for data, usually covering some specific topic is called
a.      Data acquisition
b.      Data bank
c.      Real time
d.      Database
Correct Answer: b
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14.A notation for defining the form and structure of data is known as
a.      Data description language
b.      Binary language
c.      Data channels
d.      Data definition language
Correct Answer: d
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15.A data item, which is not broken down into smaller units, is
a.      Data element
b.      Elementary data item
c.      Data entry
d.      Database management
Correct Answer: b
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16.Which of the following terms refers to the degree to which data in database system are accurate and correct?
a.      Data security
b.      Data validity
c.      Data independence
d.      Data integrity
Correct Answer: d
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17.A repository for data, usually covering specific topic is
a.      Database
b.      Data requisition
c.      Data bank
d.      Data collection
Correct Answer: c
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18.A set of programs that handle firm’s data base responsibilities is called a
a.      Database Management System (DBMS)
b.      Database Processing System (DBPS)
c.      Data Management System (DMS)
d.      All of above
Correct Answer: d
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19.Which of the following is not a relational database?
a.      dBase IV
b.      4th Dimension
c.      FoxPro
d.      Reflex
Correct Answer: d
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20.Which is used to provide the sight information to the right person at the right time for proper decision making
a.      DBMS
b.      MIS
c.      ISO
d.      PSO
Correct Answer: b
Set 7
Collection of Multiple Choice Questions (MCQs) or Objective Questions from Microsoft Access (MS-Access)for Compute Jobs Exams like Computer Operator, Computer Engineer, Computer Officer and so on.
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1.      Dbase-III was developed by
a.      Dec
b.      IBM
c.      Ashton-tate
d.      All of the above
Correct Answer: c
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2.      the modify operation is likely to be done after
a.      delete
b.      look up
c.      insert
d.      all of above
Correct Answer: b
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3.      The criteria BETWEEN 1/1/99 and 12/31/99 would which is proper
a.      Display records between the dates 1/2/99 and 1/1/00
b.      Display records between the dates 1/1/99 and 12/31/99
c.      Display records whose dates equaled 1/1/99 or 12/31/99
d.      All of the above
Correct Answer: b
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4.      DDP stands for
a.      Distributed Double Processing
b.      Double Decimal Processing
c.      Distributed Data Programming
d.      Distributed Data Processing
Correct Answer: d
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5.      To see sales amount figures totaled, into which drop area would you drag that field?
a.      Drop column fields here
b.      Drop row fields here
c.      Drop data items here
d.      None of the above
Correct Answer: c
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6.      Which access feature do you use to develop applications that host access data on the web?
a.      Dynamic web data
b.      Data access pates
c.      Html data pages
d.      None of the above
Correct Answer: b
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7.      What is the common name for a column of data within an Access table?
a.      Field
b.      Record
c.      Row
d.      None of the above
Correct Answer: a
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8.      A data structure consisting of several fields, some or all of which are instances of the same data structure, is called
a.      Field
b.      Bead
c.      Database
d.      Data collection
Correct Answer: b
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9.      A group of characters used to identify a given low level instruction is
a.      File
b.      Record
c.      Key field
d.      Label
Correct Answer: d
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10.One or more characters used to identify a data field in a computer program is
a.      File name
b.      Database
c.      Label
d.      Group
Correct Answer: c
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11.In Form view, which command displays records alphabetically?
a.      Find
b.      Advanced Filter/Sort
c.      Sort
d.      All of the above
Correct Answer: c
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12.Where do report and forms get their information form?
a.      Forms
b.      Modules
c.      Tables
d.      Queries
Correct Answer: c
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13.the number of logical records in a physical record is
a.      group
b.      blocking factor
c.      sector
d.      field
Correct Answer: d
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14.A top to bottom relationship among the items in a database is established by a
a.      Hierarchical schema
b.      Network Schema
c.      Relational schema
d.      All of the above
Correct Answer: a
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15.A command that lets you change one or more fields in a record is
a.      Insert
b.      Modify
c.      Look up
d.      All of the above
Correct Answer: b
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16.A logical schema
a.      Is the entire database
b.      Is a standard way of organizing information into accessible parts
c.      Describes how data is actually stored on disk
d.      All of the above
Correct Answer: b
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17.What is the purpose of the page field on a pivot table report?
a.      It creates a new page for each type of data
b.      It allows the data within the the Pivot Table report to be filtered
c.      It displays a title for the Pivot Table report
d.      None of the above
Correct Answer: b
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18.What does the Special Effect button on the formatting toolbar do?
a.      It lets you add animation to your forms and reports to make them more entertaining and amusing
b.      None of these
c.      It applies a 30d effect to a selected control
d.      It lets you select a transitional effect for how a form opens and closes.
Correct Answer: c
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19.Pivot Table report data must meet which of the following criteria?
a.      It must be in tabular form, have unique column labels, and each row must represent a unique piece of data
b.      Any dates should be formatted with the data format and blank rows or columns should be removed
c.      It must be in tabular form, have unique column labels, and all rows must be sorted
d.      Both a and b
Correct Answer: d
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20.Customers, Orders. What’s their best relationship?
a.      Many-to-many
b.      One-to-one
c.      One-to-many
d.      All of the above
Correct Answer: c
Set 8
Collection of Multiple Choice Questions (MCQs) or Objective Questions from Microsoft Access (MS-Access)for Compute Jobs Exams like Computer Operator, Computer Engineer, Computer Officer and so on.
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1.      Which control does access use to link data access page components to access data?
a.      Microsoft Dynamic Data Control
b.      Microsoft Data Connection Control
c.      Microsoft Office Data Source Control
d.      None of the above
Correct Answer: c
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2.      Which program do you use to edit code for data access pages?
a.      Microsoft script editor
b.      Microsoft code editor
c.      Microsoft data access pages editor
d.      None of above
Correct Answer: a
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3.      The way a particular application views the data from the database that the application uses is a
a.      Module
b.      Relational model
c.      Schema
d.      Sub-schema
Correct Answer: d
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4.      Which of the following is a database management system?
a.      Ms-Word
b.      Lotus 1-2-3
c.      Oracle
d.      None of above
Correct Answer: c
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5.      What is the corresponding text for the <#1/1/95# validation rule setting?
a.      Neter a value less or more than 1,195
b.      Value must be less than 95 characters
c.      Enter a date before 1995
d.      All of above
Correct Answer: a
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6.      What is the name of the Visual Basic Editor utility that allows you to view the Microsoft Access type library’s available objects and members?
a.      Object Viewer
b.      Object Browser
c.      Type Library Spy
d.      None of above
Correct Answer: b
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7.      A computer language for informing the DBMS regarding the data structure used is
a.      PASCAL
b.      DDL
c.      PROLOG
d.      FORTRAN
Correct Answer: b
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8.      Which of the following is not a data type
a.      Picture/graphic
b.      Data/time
c.      Texts
d.      Number
Correct Answer: a
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9.      The executive responsible for the data processing function in an organization is
a.      PM
b.      DBMS
c.      DP
d.      DPM
Correct Answer: b
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10.Which of the following is NOT a type of Microsoft Access database object?
a.      Queries
b.      Workbooks
c.      Forms
d.      Tables
Correct Answer: b
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11.A file containing relatively permanent data is
a.      Random file
b.      Transaction file
c.      Master file
d.      Sequential file
Correct Answer: c
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12.The complete picture of data stored in database is known as
a.      Record
b.      Scheme
c.      System flowchart
d.      DBMS
Correct Answer: b
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13.A subset of characters within a data field is known as
a.      Record
b.      File
c.      Data string
d.      Byte
Correct Answer: c
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14.Data items groped together for storage purposes are called a
a.      Record
b.      Title
c.      List
d.      string
Correct Answer: a
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15.Which of the following terms does not describe a database structure used by a DBMS to link data from several files?
a.      Relational
b.      Structural
c.      Network
d.      All of the above
Correct Answer: b
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16.In a relational schema, each tuple is divided into fields called
a.      Relations
b.      Domains
c.      Queries
d.      All of the above
Correct Answer: b
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17.How do you filter by selection?
a.      Right click the field value and select filter by selection from the shortcut menu

b.      Find and double click the value on which you want to base the filter
c.      Find and select the value on which you want to base the filter and select tools>filter by selection from the menu
d.      None
Correct Answer: a
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18.What is a fast way t adjust the width of a column?
a.      Right click the left side of the column heading
b.      Double click the left side of the column heading
c.      Double click the right side of the column heading
d.      Select tools>adjust column width from the menu
Correct Answer: c
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19.What are the columns in a Microsoft Access table called?
a.      Rows
b.      Fields
c.      Cells
d.      Records
Correct Answer: b
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20.How do you update Pivot Table report data after changes are made to the source data?
a.      Save your changes, close the workbook, and then reopen it.
b.      Select the Pivot Table worksheet and press F9 on the keyboard
c.      Click the report, and on the Pivot Table toolbar, click the refresh data button
d.      All of the above
Correct Answer: c
Set 9
Collection of Multiple Choice Questions (MCQs) or Objective Questions from Microsoft Access (MS-Access)for Compute Jobs Exams like Computer Operator, Computer Engineer, Computer Officer and so on.
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1.      What method can you use to add a new table to your database?
a.      Use Design View to create a table
b.      Enter data directly by using a datasheet
c.      Both of above
d.      All of the above
Correct Answer: c
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2.      Which action do you use in a a macro to automatically send a report snapshot in an email message?
a.      Use mail
b.      Send object
c.      Run macro
d.      All of the above
Correct Answer: b
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3.      How can you display sales grouped by country, region, and salesperson, all at the same time?
a.      Use the Sort Descending command.
b.      Use the Pivot table view command
c.      Use the find command on specified groups
d.      All of above
Correct Answer: b
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4.      The checking operation performed on input data is called the
a.      Validation of data
b.      Verification of data
c.      Cross check
d.      Control of data
Correct Answer: a
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5.      A form defines
a.      Where data is placed on the screen
b.      The width of each field
c.      Both a and b
d.      All of the above
Correct Answer: c
Set 11
Collection of Multiple Choice Questions (MCQs) or Objective Questions from Microsoft Access (MS-Access)for Compute Jobs Exams like Computer Operator, Computer Engineer, Computer Officer and so on.
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1.      How do you insert a graphic of your company’s logo on a report?
a.      Click the image button on the toolbox and drag on the report to draw a place holder for the graphics
b.      You can’t. Microsoft Access won’t let you insert graphics files.
c.      Select Insert > Picture from the menu
d.      Select Tools > Insert Picture from the menu
Correct Answer: a
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2.      The Fill/Back Color button on the formatting toolbar applies color to:
a.      The border for the selected control
b.      The text in the selected control
c.      All aspects of the control
d.      The background of the selected control
Correct Answer: d
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3.      Which type of query extract the data and put them into separate table?
a.      A parameter query
b.      A make-table query
c.      An update query
d.      A crosstab query
Correct Answer: b
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4.      Which of the following criterion is NOT written using the proper syntax?
a.      “Haris”
b.      <500
c.      NO VALUE
d.      Between #1/1/2000# and #12/31/2000#
Correct Answer: c
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5.      IIF [Age]>65, “Senior”,”Adult”  This expression is an example of:
a.      A conditional expression
b.      Algebraic expression
c.      Something that belongs in a Microsoft Excel book
d.      A financial expression
Correct Answer: a
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6.      Which property determines what is displayed in a control?
a.      The control source property
b.      The display property
c.      The comes from property
d.      The data property
Correct Answer: a
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7.      How can you view the properties of a form
a.      Select View>Form properties form the menu
b.      Right click anywhere on the form and select properties frm the shortcut menu
c.      Double click the form selector box in the upper left corner of the form
d.      All of the above
Correct Answer: b
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8.      Where you can keep the sum([Sales]) to calculate the totals for each month?
a.      In the report footer section
b.      In the page footer section
c.      In the month group footer section
d.      In the summary section
Correct Answer: c
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9.      What is the procedure for selecting multiple controls on a report?
a.      Hold down the Shift key as you click each object that you want to select
b.      If the controls are aligned along a horizontal or vertical line, click the horizontal or vertical ruler above or to the left of the controls
c.      Hold down the Ctrl key as you click each object that you want to select
d.      All of these
Correct Answer: a
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10.Which of the following database object can you import from one Microsoft Access database to another? (Select All that apply)
a.      Queries
b.      Tables
c.      Forms
d.      All of the above
Correct Answer: d
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11.What field type is used to store picture in a table?
a.      Memo
b.      OLE
c.      Hyperlink
d.      None
Correct Answer: b
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12.How can you add a table to the query design window?
a.      Select Edit>Add Table from the menu
b.      Select Tools>Add table from the menu
c.      Click the Show Table button on the toolbar
d.      Select the table from the Table list on the toolbar
Correct Answer: c
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13.Which of the following type s of queries are action queries?
a.      Update queries.
b.      Crosstab Queries
c.      Parameter queries
d.      Append Querits
Correct Answer: d
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14.A query prompts a user for a data and then displays only records that contain the specified date. Which type of query is this?
a.      A parameter query
b.      A crosstab query
c.      An update query
d.      An action query
Correct Answer: a
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15.Which of the following is NOT a report section?
a.      Report Header section
b.      Summary section
c.      Page header section
d.      Details section
Correct Answer: b
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16.You can display a database Object in design view by
a.      Opening the database object and clicking the view button on the toolbar
b.      Selecting the database object and clicking the design button on the database window
c.      Selecting the database object and press Ctrl + V
d.      Opening the database object and selecting Tools>Design view
Correct Answer: b
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17.How can you display the relationship in a database?
a.      Select View > Relationship form the menu
b.      Click the Relationship button on the toolbar
c.      Select Edit >Relationship from the menu
d.      Click the Relationship button in the Database window
Correct Answer: b
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18.If you are creating a cross tab query, what must table you are querying contain?
a.      Lots of confusing information
b.      More than 100 records
c.      At least one field
d.      All of the above
Correct Answer: c

19.A query summarizes information in a grid, organized by regions and months. Which type of query is this?
a.      An update query
b.      A parameter query
c.      An action query
d.      A cross tab query
Correct Answer: d
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20.What type of text box does the toolbox and to a form?
a.      Bound
b.      Rebound
c.      Calculated
d.      Unbound
Correct Answer: d